⚡️ Organizations need to innovate faster than ever, but distributed teams' work can be a tricky challenge. So what about running a fully remote virtual Design Sprint? Sounds crazy? - well, we think that it's the perfect solution.

With the Remote Virtual Design Sprint, we are potentially compressing months of work into a few days, with no travel-time, hotel-reservations, or other restrictions (i.e., travel-bans). Everyone can participate remotely from the comfort of their own home.

Three years ago, it would have been impossible to offer such a service. However, the tools to make Remote Virtual Design Sprints a reality are now here. The Design Sprint community has done a lot of testing and experimenting. Tools such as Miro or Mural have integrated feedback from design sprint leaders to make it suitable for a Design Sprint. So today, thanks to these tools and our experience of running in-person Sprints with more than 60 companies, we are ready to accompany you in your virtual workshops.

Throughout your remote virtual Design Sprint, we will interact with each other in real-time by videoconferencing on Zoom. Mural, a virtual whiteboard on which everyone can contribute, allows us to run practical exercises and keep track of our ideas. A simple piece of paper and a pen will help you capture your sketches which will be shared on the whiteboard as well.

Remote Collaboration softwares

WHAT IS THE BEST TEAM FOR A DESIGN SPRINT?

The key to the success of a Design Sprint is to bring together a small multidisciplinary team of 5 to 7 people. When we carry out the Design Sprint, we ask for undivided attention and active participation during the first three days. We from Design Sprint Ltd. take care of the prototyping and user testing on days 4 and 5. All team members are then reconvened to discover the results of the Sprint either live on day 5, or later while watching the replays.

Design Sprint remote 5 days

REQUIREMENTS

  • An important and well-defined Sprint Challenge
  • A team of 5-7 people
  • A decision-maker (the Sponsor of the project)
  • Each participant has a computer, a headset / microphone, a good WIFI connection.

TYPICAL AGENDA (for teams within the same time zone)

  • Monday, Tuesday, Wednesday
    (busy parents friendly)
    – – – – – – – – – –
    9AM – 11:30AM
    -break-
    1:30PM – 3PM
    -break-
    3:30PM – 5PM
    – – – – – – – – – –
  • Thursday: Designers only
  • Friday (watch tests): 3:30PM – 6PM

DELIVERABLES

OUTCOMES

  • Reduced risk and uncertainty
  • An aligned team and a clear strategy
  • Data to take important, informed decisions 
  • Dramatically improved speed of execution 
  • Clarity to the innovation process 
  • Engagement and momentum for a key project 
  • First-hand learning experience in User Experience design
  • Remote collaboration experience

Testimonials

Discover our official Remote Design Sprint Template for Mural and Miro

Our Design Sprint template is now available on Mural, Miro and Invision Freehand

Case study: Discover how one of our design sprint workshops contributed to the creation of the new swiss neobank Yuh, a partnership between Swissquote and Postfinance.

Yuh, video case study

FAQ

When you are about to try something new, people will always feel unsure about it. No matter if it’s an in-person Sprint or virtual one, our expert design sprint facilitators have a lot of experience in onboarding people.

We are using simple tools; hence, the Virtual Design Sprint team most certainly doesn’t need to have specific skills or remote work experiences.

Participants will be guided through the process and introduced to each exercise or tool we use during our remote virtual Design Sprint. To ensure that the participants can hit the ground running, there is also the option to schedule one-on-one preparatory calls prior to the Sprint.

It is important for each participant to have the basic equipment: a computer with a good microphone or headset, a webcam, and a fast internet connection.

Participants should also have access to a modern browser such as Google Chrome or Firefox as well as some paper and a for sketching exercises.

During the Sprint, our co-facilitator will deal with minor technical issues related to the internet connection or tools without disturbing others.

Besides the obvious ones, i.e., working from different locations and using online tools, the rest of the virtual Sprint process is very similar to the in-person Design Sprint. We don’t modify the Design Sprint process so that we can still ensure the quality of the outcomes, but we can adapt the working hours, especially if your team works across time zones.

We cannot afford to keep the team away from work for that many days. Can we shorten the Design Sprint?

The Design Sprint is a process where the Sprint Team designs a solution to solve a challenge, creates a prototype of it, and tests it on users. We rarely shorten our Sprints to ensure the quality of the final outcomes.

Sometimes, the challenge you are working on might not need a full Sprint. We adapt to client needs and create shorter workshops. We can propose our Strategic Alignment workshop to align teams fast so that they can define and take strategic decisions without losing time. These kinds of workshops typically last one or two days depending on the outcomes needed.
If you are contemplating whether a Design Sprint is the right choice for your challenge, don’t hesitate to contact us at [email protected] and we’ll help you to find the perfect process for your needs.

The precise answer depends on the experience of the design sprint leader and the dynamics of the team.

In general, virtual facilitation and participation is hard and requires a lot of soft skills and personal energy. However, the Design Sprint is designed to take these factors into account.

The Design Sprint is a time-boxed process that follows a set of exercises, each requiring different levels of focus. The moments that require a high level of focus can last up to but no longer than one hour. The time-boxed exercises make it easy to add a break whenever it is needed.

Also, in order to minimize distractions and keep the focus high, we start the day at 9AM and finish around 5PM. This allows the team to have enough time to answer emails, do their urgent tasks, and even fulfill busy-parent responsibilities.

During the active working time – YES! It’s important for keeping a team’s energy and focus.
You can turn it off during the breaks if you feel like it.

Having the camera on should make you feel as if your whole Sprint team is in the same room. It might be a bit weird at the beginning, but after the first hour or so, you will get totally used to it.

When you are working from a physical space, you are interacting with others, and maybe you go to get your coffee or have a small chat with others. It creates a particular dynamic between the team members needed for efficient communication. You can have a quite similar experience with remote working tools, but everyone needs to commit to playing by the same rules.

Sure! Our team has tried almost every tool available at the moment. To optimize the experience of the remote virtual Design Sprint we use; Mural, an online whiteboard where every participant can work at the same time; Zoom, our video conferencing tool; Figma, our go-to tool for prototyping. These tools make it easy for everyone to collaborate at the same time. But we can adapt and use tools like Skype, Google Hangouts, Miro, Webex, Teams; you name it.

Decentralized teams can collaborate to solve problems fast by using a proven process that delivers precise results without raising additional costs for accommodation, travel, renting a venue, food, etc.

Yes!
We have some experience in running Design Sprints remotely with participants from various countries.

In recent Sprints with NGOs, participants especially in Nigeria, Burkina, and Lebanon have experienced connection issues and even power outages throughout the week. Since the Sprints didn’t last 2 hours but several days, there was always a way to get them back on track, as multiple exercises can be done offline and then reintegrated on the canvas at a later point in time.
Generally, participants located in countries with poorer internet connections were always patient and resilient to tech issues. They are used to experiencing connection issues and know exactly how to deal with it. And as we are expert Design Sprint facilitators, we know there’s always a way to find quick solutions.

Lastly, we have had a special Canvas built for us in order to reduce bandwidth usage, making the Design Sprint accessible to all.

The Design Sprint day by day

Prepare

Design Sprint - Day 0

Understand

Design Sprint - Day 1

Sketch

Design Sprint - Day 2

Design Sprint Day 3 decide

Decide

Design Sprint - Day 3

Design Sprint rapid prototyping

Prototype

Design Sprint - Day 4

Design Sprint jour 5 tester

Test

Design Sprint - Day 5

Wanna work with us?

If you are thinking of organizing a Design Sprint with us, need consulting or mentorship, contact Steph Cruchon, our expert facilitator, via [email protected] or book a chat call.


Chat with Steph
Steph Cruchon