⚡️ Distributed teams' work can be a tricky challenge. So what about running a fully remote virtual Design Sprint? Sounds crazy? - well, not really.

We are potentially compressing months of work into a few days, with no travel, hotel-reservations, or other restrictions (i.e. travel-ban). Everyone participates remotely from home, all nice and warm. Welcome to 2020.

Three years ago, it would have been impossible to offer such a service, but the tools are here. Talented people in the Design Sprint community, such as Robert Skrobe, have done a lot of testing and experimenting. Tools such as Mural have integrated feedbacks from sprintmasters to make it suitable for a Design Sprint. Today, thanks to these tools and our experience of running Sprints with more than 60 companies in the physical world, we are ready to accompany you in your virtual workshops.

We exchange information in real-time by videoconference on the Zoom platform. Mural, a virtual whiteboard on which everyone can interact, allows us to run practical exercises.

Some of them are done physically, on paper, and shared later on.

Remote collaboration softwares

WHAT IS THE BEST TEAM FOR A DESIGN SPRINT?

The key to the success of a Design Sprint is to bring together a small multidisciplinary team of 5 to 7 people. When we carry out the Design Sprint in companies, we ask for three days of active participation (the workshop part). We take care of prototyping day and user testing. All team members discover the results of the Sprint in a video on the afternoon of day 5

Design Sprint remote 5 days

REQUIREMENTS

  • an important and well-defined Sprint Challenge
  • a Team of 5-7 people
  • a decision-maker, the sponsor of the project
  • Each participant has a computer, a headset / microphone, a good Wifi connection.

TYPICAL AGENDA (same time zone)

  • Monday, Tuesday, Wednesday
    (busy parents friendly)
    – – – – – – – – – –
    9AM – 11:30AM
    -break-
    1:30PM – 3PM
    -break-
    3:30PM – 5PM
    – – – – – – – – – –
  • Thursday: Designers only
  • Friday (watch tests): 3:30PM – 6PM

DELIVERABLES

RESULT

  • Aligning the team with the strategy
  • Testing and measuring the potential of a concept
  • Limiting the risk
  • Maximize ROI
  • Remote collaboration experience
  • Train your team with user experience design (UX)

FAQ

When you are about to try something new, people will feel unsure about it. No matter if it’s an in-person sprint or virtual one, our Sprintmasters have tons of experience in onboarding people.
We are using simple tools, so for sure, the Virtual Design Sprint team doesn’t need to have specific skills or experience regarding remote work.
Participants will be guided through the process and introduced to each exercise and every tool we are using for our remote virtual Design Sprints. One-on-one preparatory calls prior the Sprint is also an option.

It’s important for each participant to have essential equipment: a computer with a good microphone/ headset, a webcam and a fast internet connection.

Participant should also use a modern browser such as Google Chrome or Firefox.

During the sprint our co-facilitator deals with minor technical issues related to the internet connection or tools without disturbing others.

Besides the obvious ones- working from different locations and using online tools, the rest of the Sprint process is very similar to the in-person Design Sprint. We don’t modify the Design Sprint process to ensure the quality of the outcomes, but the working hours can be shortened, especially if your team works across timezones.

Design Sprint is a process where the sprint team creates a solution to solve a challenge, prototype it, and test. We rarely shorten our Sprints to insure the quality of the final outcomes.
Sometimes, the challenge you are working on might not need a full Sprint. We adapt to client needs and create shorter workshops. We can propose our Strategic alignment workshop to align teams fast to define and take strategic decisions without losing time. These kinds of workshops typically last one day or two, depending on the outcomes needed.
If you are hesitating if a Design Sprint is the right choice for your challenge, don’t hesitate to contact us at contact@design-sprint.com, and we’ll help you to find the perfect process for your needs or to help you frame the problem and define your Sprint Challenge.

This comes down to the experience of the Sprintmaster. Virtual facilitation is  hard and requires a lot of soft skills and energy. Design Sprint is a very well time-framed process. There are moments, which require a high level of focus, which lasts up to an hour. It makes it easy to put some breaks in between when needed. We start the day at 9AM and finish around 5PM, which allows the team to answer emails and do their urgent tasks.

During the active working time – YES! It’s important for keeping teams energy and focus. You can turn it off during the breaks if you feel like it. You should see it as your whole Sprint team is in the same room. It might be a bit weird at the beginning, but after the first  hour or so, you will get totally used to it.
When you are working from a physical space, you are interacting with others, and maybe you go to get your coffee or have a small chat with others. It creates a particular dynamic between the team members needed for efficient communication. You can have a quite similar experience with remote working tools, but everyone needs to accept to play it by the same rules.

Sure! Our team has tried almost every tool available at the moment. To optimize the experience of the Remote Design Sprint, we use Mural; online whiteboard, where every participant can work at the same time, Zoom- video conference tool and Figma for prototyping. These tools make it easy for everyone to collaborate at the same time. But we can adapt and use tools like Skype, Google Hangouts, Miro, Webex Teams; you name it.

Dispersed teams can collaborate to solve problems fast, using a proven process that delivers precise results without using an extra budget for accommodation & traveling, renting a venue, food, etc.

The Design Sprint day by day

Prepare

Design Sprint - Day 0

Understand

Design Sprint - Day 1

Sketch

Design Sprint - Day 2

Design Sprint Day 3 decide

Decide

Design Sprint - Day 3

Design Sprint rapid prototyping

Prototype

Design Sprint - Day 4

Design Sprint jour 5 tester

Test

Design Sprint - Day 5

Wanna work with us?

If you have questions about the Design Sprint and how to integrate it into your company, contact Steph Cruchon, our lead UX Designer via contact@design-sprint.com or book a chat call.


Chat with Steph